Personal Access Groups

Consistently inviting the same people in your workgroup to access a meeting? Wish there was a more efficient way to add viewers and managers to see your meeting content? Look no further than Access Groups!

Permissions to Access Groups

Access Groups can be leveraged by all members of your Powow Organization. The Access Groups that you set up in your account, though, will be accessible only for you. As a meeting Owner or with manage access to a non-private meeting, a user can give access to an Access Group.

Create a New Access Group

On the left side of the Access Groups window, you will see the search field and the “+” key next to it. The “+” key allows you to create a new Group. Once created, it will appear at the bottom of your Access Group list.

The right side of the window displays the members of the Access Group and their access rights. Both of which can be changed at any time. To see the list on the right, click on the Access Group name on the left. The “+” in the top right of the User column, next to the user search field, is responsible for adding new users from your Workgroup to the selected Access Group.

The User search field searches for users already in the Access Group, not across the whole organization.

Add a New Access Group

1. Login to Powow and open the sidebar on the left
2. Select Settings
3. In the Settings choose Access Groups
4. Click  on the left column
5. Create a name and type it in the popup
6. Save the changes

Add Users to your Access Group

1. Click anywhere in the row of the Access Group name (it will highlight in turquoise)
2. Click in the right-hand column. In a popup choose users to add to your Access Group
3. Use the dropdown from the right to select the rights (View or Manage) a user will be given when provided access through the Access Group
4. Click  to remove unnecessary fields
5. Click Save. The list of users will now appear on the right column

Manage Access Group

Edit Access Group name

1. Click the more key next to the group’s name to open the dropdown
2. Choose Edit. A window will pop up with a field to edit the title
3. Save changes

Delete Access Group

1. Click the more key  next to the group’s name to open the dropdown
2. Choose Delete

Manage Users of the Access Group

1. Hover over the User column title to activate the sort arrow. Each click of the arrow will sort the list of users alphabetically, either ascending or descending.
2. The Access Rights can be changed from the list view: just unfold the dropdown to choose your desired rights for each user
3. Click the bin iconif you wish to remove the User from the Access Group. Confirmation will follow

Notes on Access Groups:

• Access Groups allow you to add the group of users to the meeting access simultaneously. Once in the Access list for a meeting, Users no longer are linked to the Access group and can not be deleted simultaneously.
• If the Access Group that you want to add, includes a user that already has a certain access level to the meeting, a message will pop up asking if you wish to overwrite the access rights. By agreeing on that, the User will receive updated privileges, set up by the Access Group settings. By refusing the overwrite, the user’s rights will remain the same.
• By giving Access to an Access Group in a meeting, each member of the group (that wasn’t granted rights to the meeting before; see the second bulletpoint) receives rights selected in the Group’s settings. Changing the user rights in the given meeting’s Access window will not affect the rights the users possess in the Access Group section.
• The deletion of a user from an Access Group will not mirror the meetings where the Access Group was used previously.
• Deletion of the Access Group will not affect the meetings the Group was previously added to.
• If you’d like to add a user from outside the Workgroup to an Access Group, the user has to be given a Workgroup membership first from the Organization section.
• When a new member is added to the Access Group, he/she will receive access only to future meetings where the Access Group is used.