Participants In The Meeting

Participants are necessary for a meeting - that’s why the Participants list in the first place to go once a meeting is finished.

When you send a meeting invite to Powow, it receives the participant's list (excluding cases when the attendee list is not provided by the conference application, like Cisco WebEx direct invitation). Each attendee receives an email invitation, and a planned meeting appears in their Powow calendar. After the meeting ends, all participants can view the diarization, play the recording and navigate other features permitted with view access. If one of the attendees doesn’t own a Powow user account, he/she will not be included in the Powow meeting participants list.

During the meeting, Powow will recognize distinct voices as Identified Speakers in the meeting. They will appear in the diarization as Speaker 0, Speaker 1, etc. Using the Participants tool, you will be able to merge users' accounts with their voices (using Voice ID recognition or manually), which turns them into Attendees, add users that weren’t mentioned in the list, and provide access to the meeting. Attendees can also be automatically recognized if a Speaker used a Self ID command.

Participants List Explained

To see the list of meeting participants, go to the Powow Calendar and open the desired meeting. In the Meeting window above the meeting items dashboard, click Participants.

In a popup you will see the following:

• Total Participants - is a number of confirmed meeting participants
• Attendees - users who have been invited to the meeting by email from the conference tool, added in the webapp or those who were merged with Speakers
• Identified Speakers — voices Powow recognized relying on enrolled Voice ID sample
• Meeting Duration
• Total speaking time of each participant during the meeting and the involvement percent

 

Identifying a Participant

Once a meeting is complete, it’s important to assign each Speaker to a User or an Attendee name in the Participants section. This will update the diarization to reflect the voice owner of each utterance.

To merge unassigned Speakers with invited Users, head back to the diarization and listen/read a sample of a given Participant’s utterances. When you know who the speaker is, you can come back to the Participants list and begin your edits.

• Hover over the utterance of a particular Speaker to highlight it.
• While the utterance is highlighted, you can see the play key    next to the start time and a speaker’s name or a number (Speaker 0, Speaker 1, etc.). Use the key to play the audio recording.

 

Merging Participants

In the Participants window, you will see your colleagues with 0% participation and unassigned Speakers (e.g., Speaker 3) with speaking time. By merging these, you are assigning a correct User to the relevant utterances. After the merge, the modified Speaker will disappear passing the Speaker's time and involvement percentage to the Attendee.

To merge, follow the steps below: 

1. Enter the meeting you wish to modify
2. Open the Participants List
3. Do in the exact order as it says here: click next to the Attendee that you want to merge with the Speaker (if you do the opposite, the Attendee will disappear from the list because it will be merged to a Speaker)
4. Click Merge
5. The list will expand with two fields: the upper field will show the name of the Attendee; the clickable field at the bottom allows you to choose the Speaker from the dropdown that you want to merge to an Attendee above
6. After choosing the right Speaker based on the diarization, click Save to confirm the changes. The merge will take place immediately
7. After the merge, the modified Speaker will disappear, passing the Speaker's time and involvement percentage to the Attendee. You will see the two become one on the list, reducing the number of participants by 1 and updating the diarization
8. Repeat until all known Speakers are merged

 

You can merge multiple Speakers in the case that there are more Identified Speakers than actual Attendees. The Attendee's speaking time and percentage will sum up.

Editing Participants

Similar to Merge, the Edit feature allows you to assign a name to an unknown Speaker.

1. 1. Enter the meeting you wish to modify
   2. Open the Participants List
   3. Clicknext to the Speaker
   4. Pick Edit from the dropdown
   5. The editing view will pop up at the bottom of the list with two clickable fields
      • If the participant is a Powow user, select their email from the upper-field dropdown menu; their name will be automatically assigned
      • If the participant is not a Powow user, leave the upper field as is and write the name of the participant in the lower field

       

       
   6. If a Powow User’s email is already on the participant's list, Powow will ask to merge these speakers into the single Attendee. By clicking Agree, you confirm the merge of two participants. The time and the involvement percentage will be summed up

      

   7. Use (the upper right side) to exit the feature

 

 

Add New Participant

If there are non-speaking participants that are not on the list but should be included, follow these steps to add them:

1. Click the Add New key at the bottom of the window

   

2. If the participant is a Powow User, use the dropdown to select their email. Their name will auto-populate
3. If this user doesn’t have access to this meeting yet, a window will pop up asking you if you wish to open the access
   • By clicking Yes, you confirm that the user will get the View Access and appear in the Access list of this meeting
   • By clicking No, you deny access for this user but still add the user as a participant

     

4. If this participant is not a Powow User in your organization, use the field below the email to add their name
5. Click Save to confirm your action; the user will be included in the Attendee section
6. Use  (the upper right side) to exit the feature

Users from the Access list won't require a confirmation when being added to Participants.Users from the Access list won't require a confirmation when being added to Participants.

Users from the Access list won't require a confirmation when being added to Participants.

Voice ID Recognition

Powow Users can leverage the Voice ID feature to record their voices, and Powow will look to recognize them at the meetings.  If Powow is able to recognize a Speaker as Attendee, it will popup a suggestion for a User it thinks fits the Speaker. After the meeting, check out the Identified Speakers for the suggestions as shown on the screen below; Apply the suggestion if it’s correct. 

Note: if a user has activated the Auto-Apply feature, suggestions are going to get applied automatically for that particular user voice.

 

Self ID Recognition

Besides the automatized recognition with Voice ID record Powow also offers a command voice authentication. Self ID is a four-digit command that can be used for one-time voice recognition and repeated every meeting user wants to be recognized at. Unlike Voice ID suggestions, if the command is pronounced clearly, the user will appear in the Attendees list straight away with no need for confirmation (ex., on the screenshot below, user Arwin Adityavarna used a Self ID code which resulted in immediate inclusion of him in the Attendees).